SFDGC Constitution

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SFDGC Constitution

Postby crosstoby » Sat Feb 04, 2012 9:32 am

For all to read---here's a copy of the SFDGC Constitution as provided by Greg Q...

SFDGC CONSTITUTION

1. NAME:
1.1 The name of the Club will be the San Francisco Disc Golf Club, Incorporated (or Inc), hereafter referred to as the SFDGC.

2. AIMS AND OBJECTIVES:
2.1 Promote interest in Disc Golf.
2.2 Actively promote a spirit of goodwill and friendship for all people involved in the activities of Disc Golf.
2.3 Make the San Francisco community and all associated governments aware of the benefits of Disc Golf as an outdoor activity and a sport.
2.4 Assist in the promotion and running of San Francisco Disc Golf events.
2.5 The property and income of the Club shall be applied solely towards the promotion of the stated objectives or purposes of the Club and no part of that property or income may be paid or otherwise distributed, directly or indirectly, to members of the Club, except in good faith in the promotion of the objectives stated herein.

3. CLUB PREMISES:

3.1 The Clubs premises shall be at an address determined by the Executive Committee from time to time.

4. MEMBERSHIP:
4.1 Any person who is interested in Disc Golf shall be eligible for membership.
4.2 There are two categories of membership: Full Financial Members and Friends of SFDGC.
4.3 The membership fee to be paid to the SFDGC by the each category of member is defined as such:
a) $20.00 per year for Full Financial Members.
b) $ 5.00 per year for Friends of SFDGC.
4.4 Register of Members:
a) The Elected Treasurer will, on behalf of the Club, keep and maintain the register of members and that register shall be kept and maintained at the Committee member’s place of residence.
b) The Committee member shall delete the name of any person who ceases to be a member of the Club from the register of members.
4.4 Membership Benefits are as follows:
a) Full Financial Members: Voting Rights, club disc upon Membership payment or renewal, right to purchase club discs at $6.00 per disc, subscription to PAR—the SFDGC newsletter.
b) Friends of SFDGC: Voting Rights, subscription to PAR—the SFDGC newsletter.

5. VOTING RIGHTS
5.1 All members will be entitled to vote on any resolution and each member will be entitled to one vote, given in person.
5.2 All voting matters will be decided by a simple majority, except in the case of amendments to this constitution and in the case of election of office bearers where only one nomination is received and then a 75% majority is required.
5.3 Only Executive Committee members are entitled to vote at Executive Committee meetings.

6. EXECUTIVE COMMITTEE:
6.1 The positions of President, Secretary and Treasurer will be voted on at the Annual General Meeting. If at the Annual General Meeting there is only one nominee for the Position of President and there is not a 75% acceptance of the nominee by the Annual General Meeting then the previous President will remain in office until an acceptable nominee is elected by another Annual General Meeting or Special General Meeting.
6.3 The Executive Committee will consist of the President, Secretary, Treasurer and any other Executive Officer duly elected at the Annual General Meeting. All members of the SFDGC Executive Committee will be announced at the Annual General Meeting.
6.4 The President has one vote, plus a casting vote in any matter of concern.
6.5 Remuneration will not be payable to Executive Committee members, who will act in an honorary capacity in the function of an Executive Committee Member of the SFDGC.
6.6 If an Executive Committee member wishes to retire, then he/she must inform the other Executive Committee members by letter of resignation and that casual vacancy will be filled by the Executive Committee for the duration of the term.
6.7 A casual vacancy may exist on the Executive Committee if a Committee Member
a) Dies
b) Resigns by written notice delivered to the Executive Committee
c) Is permanently incapacitated by mental or physical ill-health.
6.8 All members of the Executive Committee must be Full Financial Members of the SFDGC at the time of taking office.

7. POWERS OF THE EXECUTIVE COMMITTEE:
7.1 The control of the Club will be in the hands of the Executive Committee who will:
a) Consider, and where necessary, authorize expenditure of any payment of accounts.
b) Fill a casual vacancy on the Executive Committee by appointment until the next Annual General Meeting.
c) From time to time, institute any regulations or rules considered necessary for the day to day operations of the Club; such regulations to be confirmed or amended at the subsequent Annual General Meeting.
d) Determine categories of membership, and appropriate scale of membership fees, to be confirmed or amended at the subsequent Annual General Meeting.
e) Invest the funds of the Club from time to time as it sees fit.

8. QUORUM:
8.1 A quorum of the Executive Committee will consist of not less than two (2) Committee members personally present.
8.2 A quorum of members will consist of not less than four members personally present.

9. FINANCIAL:
9.1 The funds of the Club, together with its income and any property, will be under the sole management control of the Executive Committee.
9.2 The Executive Committee will cause proper books of accounts to be maintained, recording a true account of the financial transactions of the Club and of all the receipts and expenditures and the assets and liabilities of the Club.
9.3 The accounts of the Club will be closed annually as of the 31st of December.
9.4 Accounts for payment will be authorized by the Executive Committee.
9.5 The accounts of the Club will be audited annually. The Executive Committee will appoint the honorary Auditor.
9.6 The bank account may be operated on by any two Committee members or any one Committee member and one other person as agreed by the Executive Committee.


10. MEETINGS:
10.1 An Annual General Meeting will be held once per year with thirty days notice to active members at a minimum.
10.2 Annual General Meetings will be called at the discretion of the Executive Committee members but must be held no later than 15 (fifteen) months from the prior Annual General Meeting.
10.3 The Chairman of all General Meetings shall be the President, or in their absence, an Executive Committee member appointed by the other Committee members shall then preside for that meeting.
10.4 Only paid members of the Club will be entitled to vote at the meetings of the Club.

11. AMENDMENTS TO THE CONSTITUTION:
11.1 Alterations or amendments to the Constitution will be determined by vote at the Annual General Meeting.
11.2 Proposed alterations or amendments can be presented at the Annual General Meeting or at a meeting called for that express purpose.
11.3 A 75% majority vote of all votes received is required to amend the Constitution.

12. INSPECTION OF RECORDS, ETC. OF THE CLUB:
12.1 Any member may at a reasonable time inspect, without charge, the books, documents, records and securities of the Club.

13. DISSOLUTION:
13.1 The Club, may be dissolved or wound-up by a resolution of any ordinary or general meeting called for such purpose. If upon the dissolution or winding-up of the Club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club, but shall be given or transferred to some other Club or institution having objects similar, wholly or in part to the objects of this Club. Should no Club be found with similar objectives, the proceeds amounted from property owned, shall be given to a recognized charity.
crosstoby
President
 
Posts: 149
Joined: Wed Nov 09, 2005 11:03 am
Location: Across the street

Re: SFDGC Constitution

Postby crosstoby » Sat Feb 04, 2012 9:34 am

If you read this, you will notice some parts that have been updated since this was written, but I post it here so we can discuss, suggest amendments, and continue to refer to it if necessary.

JT
crosstoby
President
 
Posts: 149
Joined: Wed Nov 09, 2005 11:03 am
Location: Across the street


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